embassy of the republic of lithuania の求人

Intended duties for the position :

Assist the Head of Mission or the assigned staff member;

Answer and administer phone calls;

Provide general information to interested parties, prepare answers to enquiries within own remit;

Within own remit, correspond with diplomatic missions and other institutions, bodies and organizations of foreign countries;

Register incoming and outgoing correspondence, make copies and send documents, handle protocol correspondence and perform other document management functions;

Within own remit, draw up letters, cover letters, notes, other documents, or their drafts;

Create files of the Mission, draw up a documentation plan and manage the archives;

Follow media reports, distribute the Mission’s press releases;

Disseminate information provided by institutions, bodies and companies of the Republic of Lithuania;

Update and publish information on the Mission’s website and social media account;

Make translations;

Compile and regularly update the list of contact persons of the Mission;

Assist with the sending and receiving of diplomatic mail and diplomatic cargoes;

Perform other occasional official tasks assigned by the Head of the Mission.

Selection Criteria:

Higher education of college type or higher education of university type or similar education;

Language skills: Japanese C1, English C1;

Computer skills (MS Office software package);

Knowledge of rules of clerical work, document management and record-keeping, drafting of legal acts and language culture;

Ability to plan, organize own activities, analytically assess and systemize information;

Fluent written and oral communication;

Leaving no doubt as to the person’s credibility.

Advantages for candidate selection:

Knowledge of Lithuanian language and culture;

Understanding Japanese culture and guest greeting traditions, work protocol;

Experience in working in international, English speaking environment.

A small embassy presently located in Moto-Azabu area.

Full time position for Mon-Fri 9:00-18:00, with possible working time changes due to events or guests from abroad visit.

Embassy operates according to the Lithuanian calendar, therefor official holidays are also provided accordingly.

Embassy is currently located at Moto-Azabu, that is in the vicinity of both Azabu-juban and Roppongi stations.

Embassy is in the vicinity of both Azabu-juban and Roppongi stations.

Basic contract is 1 year with a possibility to renew the contract for the total of 5 years term.

All payments concerning income and health securities to be paid in Japan must be done by the employee. Health insurance or transportation expenses to commute are not covered.

• 官公庁

Applications must include:

Up to date CV including contact details

Copy of the proof of higher education

Motivation letter

Copies of reference letters or contact information from previous employers.

For direct application please apply through rsvp.jp@urm.lt

Job Type: Full-time

Pay: 300,000円 - 410,000円 per month

Average number of scheduled working hours (monthly): 160 hour(s)

Education:

• Bachelor's (Required)

Experience:

• secretary work: 2 years (Required)

Language:

• english (Required)
• Japanese (Required)